RespondBase — AI front office for service businesses

The problem

You’re paying for leads.

Your competitors are closing them.

Your ads and your reputation bring the leads in — then every missed call, slow reply and unchased quote hands that spend to whoever answered first. The work isn’t the problem. The business isn’t airtight.

The problem

You’re paying for leads.

Your competitors are closing them.

A missed call is a missed job

You’re on a job or with a patient. 40–60% of calls to service businesses go unanswered — and callers rarely leave a voicemail. They dial the next company, and the revenue goes with them.

A missed call is a missed job

You’re on a job or with a patient. 40–60% of calls to service businesses go unanswered — and callers rarely leave a voicemail. They dial the next company, and the revenue goes with them.

Slow replies lose the job

Speed decides who wins the work. An enquiry at 8pm answered at 9am is already gone — your lead booked with whoever replied first.

Slow replies lose the job

Speed decides who wins the work. An enquiry at 8pm answered at 9am is already gone — your lead booked with whoever replied first.

Old leads are unclaimed revenue

Your CRM is full of old quotes and enquiries you already paid to generate. Nobody has time to chase them — thousands in missed revenue, going cold.

Old leads are unclaimed revenue

Your CRM is full of old quotes and enquiries you already paid to generate. Nobody has time to chase them — thousands in missed revenue, going cold.

It adds up to thousands a month

A few lost jobs a month, every month, for years. Your marketing isn’t the problem — the business isn’t airtight, and competitors collect the difference.

It adds up to thousands a month

A few lost jobs a month, every month, for years. Your marketing isn’t the problem — the business isn’t airtight, and competitors collect the difference.

The fix

We make your business airtight.

One install, three fixes, working for you 24/7. It answers in your company’s tone, qualifies every lead before anything is booked, and you decide how hard it chases. Most tools do one of these — we install and run all three.

The fix

We make your business airtight.

Every call answered

An AI receptionist picks up 24/7 — on a job, after hours, on a Sunday. It speaks in your company’s tone, qualifies every caller, and books real jobs straight into your diary.

Every call answered

An AI receptionist picks up 24/7 — on a job, after hours, on a Sunday. It speaks in your company’s tone, qualifies every caller, and books real jobs straight into your diary.

Every enquiry answered

Forms, texts and messages get a response in seconds, whatever the hour. Each lead is qualified as it’s answered — so you open up to booked appointments, not a backlog of maybes.

Every enquiry answered

Forms, texts and messages get a response in seconds, whatever the hour. Each lead is qualified as it’s answered — so you open up to booked appointments, not a backlog of maybes.

Every old lead chased

The 24-Month Revival works back through two years of quotes and enquiries you’d written off — contacting, qualifying and booking them in. You set how gently or how hard it chases.

Every old lead chased

The 24-Month Revival works back through two years of quotes and enquiries you’d written off — contacting, qualifying and booking them in. You set how gently or how hard it chases.

You stay in control

It sounds like your business, not a bot — you approve the tone, the questions it asks, and how persistent it is. Every call, reply and booking lands on one dashboard, so you see every job it catches.

You stay in control

How it works

Booked, built, live.

Under a week.

No new software. We build it around what you already use.

How it works

Booked, built, live.

Under a week.

No new software. We build it around what you already use.

Fit check · 20 minutes

Day 1

The call

20 minutes. You tell us how your business runs — services, prices, diary. We plan the setup with you.

Old enquiry replied · booking Thu

Old enquiry replied · booking Thu

Days 2–6

The build

We connect your number, texts and calendar. You approve how it speaks. Your old leads start being contacted the same week.

Booked · Tuesday 9:00am

Day 7

Live

Every call and enquiry answered, every booking straight into your diary. You see everything in your dashboard.

Book your onboarding call

The numbers

Most jobs go to

whoever replies first.

This is the most studied fact in sales. The average business is simply replying too slow and those leads are going to a competitor. Within days this can change and you can get your edge back.

The numbers

Most jobs go to

whoever replies first.

This is the most studied fact in sales. The average business is simply replying too slow and those leads are going to a competitor. Within days this can change and you can get your edge back.

82%

of consumers will call a competitor if you don’t answer

CallRail consumer survey · 2025

21x

more likely to qualify a lead when you reply in 5 minutes, not 30

InsideSales / MIT lead-response study · 2007

16 hrs

average reply to a new lead

10%

of old leads book appointments when chased properly

Common questions.

If yours isn’t here, ask on the call.

Common questions.

If yours isn’t here, ask on the call.

Will customers know it’s AI?

Some will notice, most won’t mind — it’s modern voice AI that speaks in your company’s tone, not a phone tree. You approve how it sounds before it goes live, and we’ll play you a live demo on the call. If a caller wants a human, it hands the call over.

What if it gets something wrong?

It only works from answers you’ve approved — your services, your prices, your areas. Anything outside that, it takes a message and flags it to you instead of guessing. Every conversation is logged in your dashboard, so you can check any of it.

Do I have to change my number or my tools?

No. You keep your number, your calendar and your CRM. We connect around what you already use — Google, Outlook, and most major CRMs and diaries. Nothing new to learn.

Is it legal to contact my old leads?

Yes, when it’s done properly. We only contact people who contacted your business first, we message in your name, and every message has an instant opt-out. During setup we check your list against UK and US rules before anything goes out.

Is it legal to contact my old leads?

Is there a contract?

No. A one-time setup, then monthly — cancel anytime. Full pricing is on the pricing page; there’s nothing hidden on the call.

Is there a contract?

No. A one-time setup, then monthly — cancel anytime. Full pricing is on the pricing page; there’s nothing hidden on the call.

What if I only get a few leads a month?

Then every one matters more — the system makes sure none of them slip, and the old-lead work usually finds jobs you’d written off. If we honestly don’t think you’ll get value from it, we’ll tell you on the call.

What if I only get a few leads a month?

How fast will I see something back?

You’re live within a week, and the old-lead chase starts during setup — so the first replies usually land in week one.

Get your

edge back.

A 20-minute call. If it’s a fit, you’re live within the week — every call answered, every enquiry chased, and two years of old leads worked from day one. No contract, cancel anytime — and if it’s not for you, we’ll tell you on the call.

Book your onboarding call

See pricing

Transparent pricing — one click away.

Get your

edge back.

Book your onboarding call

See pricing

Transparent pricing — one click away.

Get your

edge back.

Book your onboarding call

See pricing

Transparent pricing — one click away.

More money.

From the leads you already get.

More money.

From the leads you already get.

You’re paying for leads.

Your competitors are closing them.

You’re paying for leads.

Your competitors are closing them.

A missed call is a missed job

A missed call is a missed job

Slow replies lose the job

Slow replies lose the job

Old leads are unclaimed revenue

Old leads are unclaimed revenue

It adds up to thousands a month

It adds up to thousands a month

We make your business airtight.

We make your business airtight.

Every call answered

Every call answered

Every enquiry answered

Every enquiry answered

Every old lead chased

Every old lead chased

You stay in control

You stay in control

Booked, built, live.

Under a week.

Booked, built, live.

Under a week.

Most jobs go to

whoever replies first.

Most jobs go to

whoever replies first.

Common questions.

Common questions.

Will customers know it’s AI?

What if it gets something wrong?

Do I have to change my number or my tools?

Is it legal to contact my old leads?

Is it legal to contact my old leads?

Is there a contract?

Is there a contract?

What if I only get a few leads a month?

What if I only get a few leads a month?

How fast will I see something back?

Get your

edge back.

Get your

edge back.

Get your

edge back.